THE MOSSY CREEK CRUZERS CAR CLUB BY-LAWS
Name and Purpose
SECTION 1: Name and Insignia/Logo
The name of this club shall be The Mossy Creek Cruzers Car Club (hereafter referred to as the Club), Insignia/Logo shall be that as determined by the club membership.
SECTION 2: Purpose
The Mossy Creek Cruzers Car Club of Jefferson County shall operate as a non-profit organization, to promote ownership, safe operation and to promote enthusiasm for classic/antique cars, to encourage planned trips, events and social activities for members of The Club; to create and promote good fellowship and sportsmanship among members; to uphold the principles of good organization government, to conduct club functions and activities in a manner befitting members of this sort; to promote a better understanding of the restoration of vehicles as a constructive family sport among members of the public, press, and law enforcement agencies; to provide and regulate events and exhibitions for classic/antique car owners; and to encourage careful, skillful and safe driving of classic/antique cars on public highways. It is the intent of The Club to share in the fellowship of our communities by donating to charities and families in need.
SECTION 1: Membership
Membership in the Mossy Creek Cruzers Car Club shall be open to all classic/antique car owners as Primary member, husband/wife, significant other, or one family member living in the same household. The Club will not discriminate concerning age, sex, race, religion or national origin.
SECTION 2: Classes of Membership
A. Primary member - any person meeting the requirements in Section 1 of this Article and having paid such annual dues as required, set by the Club. A member of this status may hold an elected office and vote in matters of club business. Husband, wife, significant other, or one immediate family member living in the same household shall have all Club privileges of a primary member. All Club members are encouraged to attend all club meetings and Club sponsored functions.
B. Honorary member - Any person or organization, not otherwise eligible for membership, who displays commitments to the precepts under which this club's purposes are based, shall be eligible for honorary membership. Nomination for honorary membership's shall be made by a member in good standing and shall be approved by the club majority vote of membership present at a regular meeting. An honorary member may attend all meetings and functions and will receive club information. An honorary member may not hold an elected office, vote or pay dues.
C. Charter member - All active members who having paid their membership dues by the March meeting 2012. Those joining after April 2012, shall be members but not considered charter members. Charter members are those original members that organized the Club.
SECTION 3: Dues
A. Husband, Wife, Significant Other, or One Immediate family member living in the same household - will be $20.00 per year. Honorary Member - None.
B. Dues shall be determined by the membership as required. The amount of dues shall be published by the December meeting of each year. Annual dues shall be payable to the club Treasurer no later than the following February business meeting. Dues are non-refundable. If a member joins in October, November or December, the membership dues are good through the following year.
SECTION 4: Privileges
Primary members are entitled to all club privileges. Honorary members are entitled to all club privileges, but shall not have the right to vote or hold office.
SECTION 1: Monthly meetings
Monthly meetings shall be held the first Tuesday of each month unless otherwise changed by the membership. Roberts Rules of Order will be followed at all meetings.
SECTION 2: Special meetings
In addition to any provisions by Law, special meetings of the members may be called by the President or by the majority of officers.
SECTION 3: Order of meetings
The presiding Officer shall call the meeting to order.
The meetings shall be as follows:
Call to Order
Welcome (to include recognizing visitors/new members)
Secretary reading of previous meeting minutes
New Business (to include events, cruises, planning, etc.)
SECTION 4: Notice of Meetings
Notice of meetings, stating the place, day, hour and purpose of any meeting of the members including special meetings, shall be given by the Secretary to each member. This may be accomplished also through email or announcement posted on the website, or by a phone call.
SECTION 5: Guest Procedures
Guests at Club meetings are to be sponsored by an active member, Officer, Director or Committee of the club.
Sponsors must coordinate with the Presiding officer to fit the guest into the Meeting. Sponsors will be responsible for introducting guests as appropriate.
Guests giving presentations to the general membership may remain at the meetings as long as there is to be no voting regarding the guest's status or presentation.
Officers, Coordinators and Directors
SECTION 1: Officers
The membership shall elect from its body a President, Vice President, Secretary and Treasurer.
SECTION 2: Coordinators/Committees
The members shall select from its body a Car Show Coordinator, Event Coordinator, Charity Coordinator and Membership Coordinator.
SECTION 3: Board of Directors
The membership shall elect from its body a Board of Directors. The board shall consist of an odd number of directors, not less than three.
SECTION 4: Nominations
Nominations for officers shall be held at the meeting in September and again for final nominations at the October meeting. Terms of office shall be annual. Newly elected officers shall assume office on January 1st, following the November election and shall serve from January 1st to December 31st. This will also be the fiscal year of the Club. Vacancies in any office shall be filled by vote of the membership at the next regular meeting. Such newly elected person(s) will serve the duration of the original term.
SECTION 5: Election of Officers/Directors
Elections of Officers shall be held at the regular meeting in November with the newly elected officers assuming their duties in January of the following year.
SECTION 6: Voting
In order to maintain simplicity all club actions requiring a vote of the membership shall be by majority of those members present at the club business meeting.
Election of Officers, amendments to the By-Laws and any other vote deemed significant by the officers, will be accomplished by secret ballot. Ballots will be provided, as needed, by the secretary. Once collected, ballots shall be counted by one officer, one member of the Board of Directors and one member drawn at random from the members present.
Duties of Officers/Coordinators/Directors
SECTION 1: Duties of the President (elected officer)
The President shall be the Chief Executive of the Club.
The President shall preside over all meetings of the club, act as member of all committees and see that regular elections are held in accordance with the Club's By-Laws.
SECTION 2: Duties of the Vice-President (elected officer)
The Vice President assists the President in all Club activities and events, filling in for the President in his/her absence and assuming the presidency if the elected President cannot complete the term of office.
SECTION 3: Duties of the Secretary (elected officer)
The Secretary is responsible for recording and maintaining the minutes of all business meetings held by the Club. These minutes are reported to club members monthly at business meetings and through the publishing of a Club newsletter.
SECTION 4: Duties of the Treasurer (elected officer)
The Treasurer is responsible for maintaining the finances of the club, keeping appropriate records as required by the State of Tennessee and our non-profit status.
The Treasurer shall give a report on the financial status of the Club at monthly meetings, and if so requested, at any other meeting.
The Treasurer without the specific approval of the membership shall incur no obligation, debt or other liability. He/She shall make all payments of club debts upon approval of the club membership. All contracts, checks, drafts, note or other orders of payment of the money should be signed in the name of the Club by the Treasurer and counter signed by the President or Vice President.
SECTION 5: Duties of the Car Show Coordinator
This individual organizes a committee to conduct an annual car show sponsored by the Club. The position requires commitment to the Club and the hobby through promotion, participant involvement, committee selectoin and purpose objectives. The committee should have a minimum of five members working together to achieve one goal.
SECTION 6: Duties of the Events Coordinator
The Events Coordinator is responsible for selecting and recommending events for club participation. The Events Coordinator shall prepare bookings, reservations and member registration, as necessary for each event. Such events include: picnics, parades, cruise nights, cruises to specific destinations, Christmas party and other get togethers.
SECTION 7: Duties of the Charities Coordinator
The Charities Coordinator is to organize a committee to oversee all aspects of the Club's charity efforts. This includes: receiving and screening charity requests, recommending those seen fit to the membership for vote, recommending a charity budget to membership for emergency aid.
SECTION 8: Duties of the Membership Coordinator
The Membership Coordinator is responsible for collecting dues, promoting membership and working with the community as a Mossy Creek Cruzers representative.
The Membership Coordinator must maintain a membership roll of active members.
Membership to be renewed annually for inclusion in Club activites.
SECTION 9: Duties of the Board of Directors (Board)
The Board of Directors has the responsibilty to oversee and recommend changes to the operation of the Club.
The Board of Directors may meet as it sees fit to discuss and recommend changes as needed. Revisions to the By-Laws will be presented to the Officers who will then bring those recommendations to themembers for vote.
SECTION 10: Duties of the Chaplin (elected)
The Chaplin represents the Club's commitment to our faith. The Club does not promote any given religion but believes in religious freedom and human rights. The Chaplain checks on member's health and family situations, sending flowers/cards or appropriate condolences.
SECTION 11: Duties of the Sergeant at Arms (elected)
The Sergeant at Arms represents the Club's commitment to our country. The Sergeant is charged with the maintenance of order during club meetings, with leading the Club in the Pledge of Allegiance at the beginning of meetins and other duties as needed.
Disbandment of Club
If this Club dissolves or ceases to exist, all monies in the club treasury shall be donated to a charity or charities at the direction of the remaining members.